The task of writing clearly and simply has never been either clear or simple. In fact, it can be one of the most difficult of all writing tasks. Clear and simple writing is an art to which many aspire and few achieve. Even so, the understandability of web content depends upon clear and simple writing.
Writing Memos[ edit ] A memo or memorandum is a communication note that records events or observations on a topic. Memos are typically used within a business environment as an interoffice tool and can serve many purposes.
Today, emails can be considered a common type of memo. For example, they call attention to issues that may need to be resolved, they update clients and other colleagues on the status of active projects, and finally, they give solutions to colleagues on issues that are related to the project being worked on.
They are good tools to provide a concise method of delivery. Remember to keep it simple. Guidelines to follow when writing a memo[ edit ] Use An Informative Subject Line[ edit ] Be specific from the beginning, tell the reader what the subject of the memo is and what is a proposal, progress report, question, or result.
The subject line is one of the first things the reader is going to look at as soon as they pick up a memo. For this reason the subject line needs to be informative so the reader knows exactly what they are reading as soon as they look at the memo.
Use Strong Opening Sentences[ edit ] Like a subject line the first few sentences need to elaborate on the topic and purpose of the memo. This gets the reader right into the information and avoids wasting time on lengthy introductions. Don't waste time and space with irrelevant information, get right into the issue at hand.
Use Active Voice, First Person[ edit ] Memos always have a conversational style, and use words like "I", "you", and "we". It sounds more natural to say, "I would like you to do this" and it is more personal because you are addressing a specific individual.
To get action from people, write in the active voice as opposed to the passive voice. Write as if you were talking to the person face to face. Use contractions, however, avoid using slang words or phrases that might be misconstrued by a reader.
On the other hand, keep the document appropriate for a work place setting. Memos are professional documents. Although technical writing is not meant to sound academic, it is also not meant to sound unprofessional.
A memo is a business document which is a reflection upon a business itself. It is also a legal document that can be kept for many years and can be used as a reference in given situations.
It needs to stay formal and professional. Colleagues, superiors, and clients do not want the document to be too casual because it can be possibly interpreted as disrespectful. Never start a memo like you are talking in a conversation with a friend, using words like, "hey and hi.
This applies even when the person you are writing the memo to is a close friend. Do Not Get Wordy[ edit ] Avoid words that might not be known to readers.
The language should be simple, but it should not be overly simple. No one likes to have to read between the lines when they are on a limited schedule.
Be honest in your word choice, without sounding wordy or pretentious. Only use jargon if it helps keep the memo concise and you are sure that the reader will understand the jargon. Your English teachers will all disagree, but in business, short and sweet is the standard for memos. Check Before You Send[ edit ] Take time before you send the memo to make sure that you have covered all the correct information.English Language Essay Formatting Suggestions.
Formatting of an English language essay is one of the essential components of the essay success. Therefore, in order to receive a high grade for the paper, the student needs to follow all the formatting rules and norms.
English Essay as an Example of Professional Writing. But using jargon can certainly also result in bad writing. It just depends how it’s used – whether that’s as a useful tool to efficiently communicate meaning in an appropriate context, or carelessly without careful consideration of a text’s audience, or as a tool to deliberately isolate and confuse.
When you feel jargon is necessary in speaking or writing but your audience members might not understand it, explicitly define the terms you use (as I did in the previous paragraph), or define terms by creating context for them in the sentence.
C Programming Files I/O. There are a large number of functions to handle file I/O (Input Output) in C. Example 3: Writing to a binary file using fwrite() In simple terms, you read one threeNum record of threeNum size from the file pointed by *fptr into the structure num.
Jargon came in for particular timberdesignmag.com report said jargon could be used to "hide the fact that the speaker or writer doesn't really understand what they are writing or talking about".It cites.
language writing and other language modalities (listening, reading, speaking, cultural interaction), how different types of writing (writing-to-learn activities, formal vs. informal writing, extensive vs.
intensive writing, the use of different discourse modes.