As a small-business owner, you need to track everything -- from your inventory levels -- to the personal information of employees.
Especially when they are very comfortable using MS Excel and don't understand the reasons why anyone would use MS Access or databases. Our experience with Access and Excel is that they both have strengths and naturally complement each other. Individuals who understand the differences, learn the products, and apply the appropriate tool for the appropriate situation give themselves and their organizations a competitive advantage.
Microsoft Office products empower individuals Microsoft calls you Information Workers to get things done on your own. This lets you leverage your knowledge of the work that actually needs to be done to your solution.
This is far more efficient than forcing you to escalate problems to "IT professionals" who need help understanding your technical requirements with limited understanding of your business requirements. It becomes nearly impossible to do when one doesn't know the solution yet and is trying and modifying many things.
Advantages of Microsoft Excel Spreadsheets The learning curve for Excel is very short, so it's easy to use Excel and be productive right away. Rare are the situations where IT staff create spreadsheets Information Workers can do for themselves. Excel makes it easy to store data, perform numerical calculations, format cells, and adjust layouts to generate the output Dbms access versus excel reports to share with others.
Advanced features such as subtotals, power pivot tables and pivot charts, analysis toolkit, and many templates make it easy to accomplish a wide range of tasks.
Tweaking the results is also very easy to get the exact layout, fonts, colors, etc.
Disadvantages of Microsoft Excel Spreadsheets Unfortunately, there's a price for the flexibility of spreadsheets. While it's easy to create formulas, reference cells, copy and paste data, and link worksheets and spreadsheets together, as the work gets more complex, spreadsheets become more difficult to change and manage.
While spreadsheets are ideal for creating one time analysis, they become problematic as the data grows and evolves over time. As new rows and columns get added, summary ranges and formulas may need to be modified or new ones created, data and formulas aren't consistently updated, and these mistakes lead to bad results and decisions.
The challenges of spreadsheets are due to the difficulty maintaining them accurately over time and scaling the volume. For spreadsheet experts, it's often difficult to understand what databases offer that spreadsheets don't already have.
There are several advantages of databases: Data structure and normalization through multiple tables Scalability: For instance, customer information may be kept in a customer table where the name, address, phone number, email, etc. It is then referenced in other places such as queries, forms, and reports.
If the customer's information changes, the new information is automatically updated in all the referenced places. The table designs also impose structure that lends itself to data types, validation and consistency for higher quality than what normally exists in spreadsheets. The basics of storing numeric, date, and text fields are just the beginning.
Records are Free in Databases The biggest difference with spreadsheets is that in a database, records are free. If it's well designed, over time, new records are continually added without needing to add new fields. All the queries, forms, and reports continue to work without any changes.
Different filters may be applied but the results are always consistent. There's no need to retest the formulas cells when new data is added. This allows accurate reports to be generated every year, quarter, month, week, day, etc.
Data and Referential integrity With the fear of garbage in - garbage out, Access databases provide many tools to maintain data quality. Lookup lists and validation rules for individual fields and records can be easily implement in Access at the table level. Forms can add additional rules during data entry to respond to user selection and events.
Access also offers referential integrity between tables to ensure data is consistently defined across tables.timberdesignmag.com: News analysis, commentary, and research for business technology professionals.
RVUNL Junior Engineer Admit Card JVVNL Informatics Assistant Admit Card RVUNL Jr. Chemist Exam Hall Ticket/ Call Letter RVUNL Exam Date. SQL: The Prequel (Excel vs. Databases) November 7, in HowTo.
This first Learning Lunch is about the database query language SQL and how it compares to Excel. What Excel is good at.
Microsoft Access. Microsoft Access runs on SQL and presents a more traditional desktop software interface. Depending on who you ask, it’s either a.
Jun 27, · Databases also enable you to manipulate large quantities of data more easily. You can put your entire inventory into a spreadsheet -- but at a certain point, . Achieve faster SQL performance with dbms_stats. Oracle Tips by Burleson Consulting August 19, - Updated July 29, DBMS – Access versus Excel Essay.
Database management systems (DBMS) are a set of computer programs that allow businesses to place control of the creation, maintenance, and use of a database in the hands of database administrators.